Setting up new projects is the easy part. Maintaining projects can get to be cumbersome when a Project Administrator has a lot on their plate. Wouldn't it be nice to be able to distribute some of that work? Let's discuss exactly how to do it.
In the Project Administration menu, click the Team Notes, Project Picture, Useful Links and Project Info link to select roles to assist with maintaining the project.
- Team Notes, a.k.a. project bulletin board: Distribute important project updates to the entire project team via posting on the project home page and email notifications.
- Project Picture: Post a visual representation of the project to help team members and major stakeholders stay abreast of the overall status of the project in a single glance.
- Useful Links: List websites that pertains to the project. This can be safety data sheets, an FF&E ordering website, or virtually any web links that would be helpful to the project team.
- Project Info: Store all project information fields, including the name of the project, the project number, and all the custom project data fields.
Assigning administrative access rights to the above defined areas allows the Project Administrator to distribute the task of maintaining these parts of the project to other team members.