The document management tools allows text entry for both Keywords and Labels when managing documents. The main differences between the two data types are outlined below.
A Keyword:
- Describes a file or folder.
- Is searchable.
- Remains with the file, even as new versions are added.
- Displays on the screen, underneath the file name.
- Can be added, or edited, at any time after upload.
Helpful Hint: Select multiple documents and click the info icon to "Edit Multiple Keywords" in bulk.
A Label:
- Groups a set of files together.
- Is version-specific, and will not carry across other versions of the file.
Helpful Hint: A label is commonly used by architects to denote a revision number.
- Can be viewed, or edited, using the Filter option on the Name column from the documents log.
- Can be added after upload.
Helpful Hint: Select multiple documents and click the tag icon to "Add Label" in bulk.
